Executive Assistant
Responsible for managing the schedules and communications of key company executives. Duties & Responsibilities include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
LOCATION
Davao
EMPLOYMENT TYPE
Permanent
Responsibilities:
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Maintains calendar and appointment scheduling and works with leader to effectively manage time.
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May serve on special projects, committees, or act as manager or department representative.
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Opens, distributes, reads/handles mail and emails as requested or required.
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Maintains an up-to-date electronic and paper filing system.
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Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicating those arrangements with a high level of detail and follow through
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Create reports, presentations, memo/communications and/or type up meeting notes
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Some personal errands on behalf of the Executive Team will be needed from time to time
also include:
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Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
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Maintaining comprehensive and accurate records
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Performing minor accounting duties
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Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
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Answering phone calls in a polite and professional manner
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Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
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Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
